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Logistics Team Leader

Apply now Job No: 494732
Department: DEAN COLLEGE OF MEDICINE
Local Title: Logistics Team Leader
Budget Title: Senior Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Management and Professional

 

 

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Office of Medical Education at SUNY Downstate Health Sciences University is seeking a full-time Logistics Team Leader. The successful candidate will: 

  • Oversee maintenance of curriculum database and ensure continuity of content and timely uploading all relevant course material.
  • Coordinate the collection and editing of program correspondence, manuals syllabi, and materials, as needed. 
  • Perform quality assurance checks on all calendar entries for lectures and small groups in the pre-clinical years, troubleshoot to resolve any conflicts that may arise. 
  • Oversee faculty development activities related to the pre-clinical years and track faculty participation. 
  • Assist with the administrative management of programs, acting as a liaison between ELT, faculty, team members, and students.
  • Oversee maintenance, preparation, and room readiness for student activities required to comply with institutional and program requirements, summarizing and extracting data (i.e. attendance at required lectures, small group activities, laboratory sessions, TBL, PBL). 
  • Address student questions and concerns. 
  • Coordinate room, seating, and proctoring assignments for examinations and assessment processes. Recruit proctors and create proctoring assignments. 
  • Maintain high levels of quality assurance including checking for schedule conflicts between 1st and 2nd year, ensuring all participating faculty are uploaded into the Leo LMS; email reminders for lectures.
  • Use information systems to provide schedules for students and lecturers; participate in the development process for the IPC Logistics team. 
  • Liaise with facilities, room scheduling, and IT. 
  • Attend Unit Director meetings and communicate information to Logistics Team as needed. 
  • Other duties as assigned by the Chief of Staff. 

Required Qualifications:

  • Bachelor's Degree in Business Management, Public Administration or related field.
  • Exceptional organizational, written, and communication skills.
  • Precise attention to detail and accuracy; ability to manage multiple projects simultaneously.
  • Ability to work independently and proactively.
  • A minimum of 3 years of administrative experience in a medical school or academic setting. 
  • Experience utilizing Excel, Outlook, PowerPoint, Leo LMS, and web-based applications. 

Preferred Qualifications:

  • Master's Degree in Business Management, Public Administration or related field. Experience working in a medical school, in post-graduate medical training, or similar environments. 

Work Schedule:

Monday to Friday; 9am to 5pm

Salary Grade/Rank:

SL-3

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.

 

Advertised: Eastern Daylight Time
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