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Staff Assistant - Accounts Payable

Apply now Job No: 494973
Local Title: Staff Assistant - Accounts Payable
Budget Title: Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative, Finance


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Accounts Payable at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will:

  • Perform all duties associated with vendor accounts, including opening mail, review all invoices for appropriate documentation, approval, receipts and coding prior to processing the voucher entry.
  • Manage the invoices in the database and keep the database updated with the current information on each of the outstanding invoices.
  • Process employee reimbursements/awards/stipends, etc. in accordance with the established policies and procedures.
  • Process monthly procurement and travel card reconciliations in accordance with appropriate established policies and procedures.
  • Scan, maintain, and retrieve electronic voucher files, as directed.
  • Reconcile vendor statements, research, and settle vendor discrepancies.
  • Ensure all internal controls policies and procedures are adhered to.
  • Provide excellent customer service to both internal and external customers.
  • Interact with various office administrators/end-users and procurement staff, as well as SUNY Administration and representatives from the Office of the State Comptroller.
  • Participate in continuous process improvement efforts to support current and future enhancements.
  • Assist with all other projects and duties as assigned by management.

Required Qualifications:

  • 3 to 6 years of work experience in accounts payable or comparable experience, preferably in a healthcare or university environment.
  • Ability to multi-task and be able to work using multiple systems.
  • Ability to work in a team environment and communicate effectively with all levels of the organization.
  • Strong interpersonal skills, with writing ability and analytic capability are required.
  • Proficient with Microsoft Office Suite, and electronic database systems is necessary.

Preferred Qualifications:

  • Bachelor’s Degree preferred.
  • Experience working with Lawson is preferred.
  • Working knowledge of New York State finance law is preferred.

Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.


Advertised: Eastern Daylight Time
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