Job Opportunities

Staff Assistant, Housing Operations

Apply now Job No: 495351
Local Title: Staff Assistant, Housing Operations
Budget Title: Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Residential Life and Services at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant, Housing Operations. The successful candidate will:

  • Use computer and word processing programs, database applications, desktop publishing, conducts filing, office correspondence, reports and memos; administers daily office systems.
  • Supervise and schedule Student Assistants and Federal Work Study staff for the office.
  • Prepare documents pertaining to hiring and termination for submission to human resources.
  • Assist with the coordination of opening, closing, special events, and summer conferences and summer housing procedures. 
  • Track building occupancy billing, including transient housing, using Banner software; generate occupancy/vacancy reports weekly.
  • Oversee mail distribution process for residents and the office, ensuring the effectiveness and accuracy of mail and parcel services.
  • Complete monthly inventory of all office supplies and borrowed items; prepare and submit purchase requisitions for replacement of supplies. 
  • Within a 24-hour timeline, complete administrative assignments as requested by the Director, including typing memos, taking and typing meeting minutes, generating reports related to all departmental operations. 

Required Qualifications:

  • Bachelor's Degree or 2+ years of related customer service and service recovery work experience.  

Preferred Qualifications:


Work Schedule:

Monday to Friday; 8:30am to 4:30pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.


Advertised: Eastern Daylight Time
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