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Infectious Diseases Division Administrator & Program Coordinator

Apply now Job No: 495593
Local Title: Infectious Diseases Division Administrator & Program Coordinator
Budget Title: Teaching Hospital Staff Assistant II
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Infectious Diseases at SUNY Downstate Health Sciences University is seeking a full-time Infectious Diseases Division Administrator & Program Coordinator. The successful candidate will:

  • Coordinate the day-to-day operations of the division.
  • Perform long term planning for ongoing divisional growth and progress.
  • Prepare and coordinate all reports and surveys for the division and assist in the preparation of Joint Commission regulatory inspections.
  • Supervise and coordinate all matters related to the Fellowship Program, including schedules and evaluations.
  • Oversee the two infectious diseases elective courses for fourth year medical students.
  • Schedule student evaluations and any necessary correspondence for medical students and those residents from the Department of Medicine and outside residency programs who are participating.
  • Organize and coordinate continuing medical education teaching conferences for faculty and fellows, and interact with the CME office, to provide the appropriate forms and applications ensuring the division receives CME credit annually for conferences. 
  • Order supplies for use in academic and clinical capacities for the Infectious Diseases Division.
  • Maintain financial records regarding extramural support, and interact with the HSCB Foundation, Research Foundation, and the Department of Finance.
  • Answer the main telephone extension for the division with continuous incoming calls, requesting to be connected to the various faculty members, fellows and requests for patient consultations. 
  • Type confidential correspondence, submission of forms, abstracts and informed consents for submission of research to the IRB, and the preparation of research manuscripts. 

Required Qualifications:

  • Associate's Degree.
  • 3+ years of work experience in an administrative clinical setting.
  • Strong computer skills, including Microsoft Office (Access, PowerPoint, Excel, Word, and Outlook).

Preferred Qualifications:

  • Bachelor's Degree preferred.
  • Familiarity with hospital systems, such as Eagle, Athena, Ingenious MD, and Cerner highly preferred. 

Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


Advertised: Eastern Standard Time
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