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Medical Education Clerkship Coordinator

Apply now Job No: 495635
Local Title: Medical Education Clerkship Coordinator
Budget Title: Senior Staff Assistant
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Dean's Office in the College of Medicine at SUNY Downstate Health Sciences University is seeking a full-time Medical Education Clerkship Coordinator / Senior Staff Assistant. The successful candidate will:

  • Provide general administrative support to the Clerkship Director.
  • Work with Clerkship Director to coordinate student placement at Primary Care/Family Medicine clinics and associated PC/Family Medicine community, physicians. 
  • Create clinical/didactic schedules and upload them into Learning Management Systems, such as New Innovations/Blackboard/Desire to Learn or LEO.
  • Update learning resources and orientation materials in Leo/Blackboard/Desire to Learn.
  • Communicate exam, orientation, summation and survey information to students.
  • Coordinate - Lectures, Team Base Learning, clinical rotation, exams and all activities for Clerkship.
  • Record and tracks student attendance, procedure logging certifications and survey completion.
  • Copy, administer, proctor and grade exams; arrange make-up exam times as needed.
  • Reserve rooms for all didactic lectures.
  • Coordinate educational activities including reserving rooms, ordering food, etc.
  • Prepare and send didactic lecture schedule to lecturers and students.
  • Prepare attendance sheets for didactic lectures and set up rooms (projector, etc.) or set up Zoom.
  • Update Leo/Blackboard as necessary - lectures, TBL and other in-person, online synchronous and asynchronous activities.
  • Manage records in New Innovations/Blackboard for all students in each rotation; ensure student match assignments are accurate in the composite evaluation before Clerkship Director assigns the final grade.
  • Track all PAP - Professional and Administrative Preparedness of students.
  • Call on sites regarding outstanding evaluations and send reminders via New Innovations/Blackboard.
  • Check onboarding status for 3rd/4th-year electives.
  • Work on special projects for the Course Director and Administrator for Clinical Years Curriculum and processes.
  • Perform additional duties as assigned.

Required Qualifications:

  • Bachelor's Degree
    • OR equivalent in Education and experience.
  • 3 years of related experience
    • And/or 3-5 years of experience, preferably in medical and hospital education administration.

Preferred Qualifications:


Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


Advertised: Eastern Standard Time
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