Job Opportunities

Administrative Assistant, Transplant Surgery

Apply now Job No: 495646
Local Title: Administrative Assistant, Transplant Surgery
Budget Title: Teaching Hospital Staff Assistant II
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Transplant Surgery at SUNY Downstate Health Sciences University is seeking a full-time Administrative Assistant / TH Staff Assistant 2. The successful candidate will:

  • Maintain patient folders for pre-clinic visits.
  • Schedule pre-transplant patient appointments.
  • Contract patients and dialysis units for updated information.
  • Prepare correspondence generated by clinical staff.
  • Triage telephone calls for the Division and transcribe messages accurately.
  • Prepare and maintain pre-transplant charts.
  • Attend meetings and take minutes.
  • Assist with any reports and/or projects as deemed necessary by the Department Chair.

Required Qualifications:

  • Minimum of an Associate's Degree.
  • 3 to 5 years of administrative experience in a healthcare setting.
  • Strong computer fluency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access). 
  • Knowledge of Eagle and Healthbridge.
  • Strong verbal, written, organizational, and interpersonal communication skills.
  • Strong attention to detail and decision-making skills.

Preferred Qualifications:


Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications


COVID-19 Vaccination Requirement:


  An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


Advertised: Eastern Standard Time
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