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Deputy Director, Administrative Services

Apply now Job No: 496019
Local Title: Deputy Director, Administrative Services
Budget Title: Inventory Control Manager
Work Type: Full Time
Location: Brooklyn, NY
Categories: Management and Professional, Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Administrative Services at SUNY Downstate Health Sciences University is seeking a full time Deputy Director, Administrative Services / Inventory Control Manager. The successful candidate will:

  • Manage the daily operations of Central Receiving, Central Stores, Mail Services and Copy Center, reassigning staff between units to balance daily operational needs.
  • Manage the financial process, preparing and processing all monthly sales reports and Journal Transfers to campus Accounting office for upload to SUNY accounting system, and reconcile discrepancies. Monitor and follow-up on payment of sales to non-state entities (invoice and accounts receivable functions) to adhere to the planned budget, and manage data for reporting and projection of future budgetary needs and workload statistics.
  • Monitor various State and non-state department(s) recharge process for goods and services provided by the department via a computerize data base system to ensure accuracy in applying the correct recharges to the right account in a timely manner.
  • Resolve customer service matters that have escalated from subordinate staff involving the daily work flow of goods and services received, recorded, processed and delivered to the various departments on and off campus. To ensure efficiency in time and motion of Receiving, Recording, Storing and Delivery of goods and services to the institution to resolve supply chain bottlenecks.
  • Develop and implement department policies, procedures, and training program for the staff.
  • Maintain perpetual Inventory Controls of Central Stores supplies purchased (within all State regulations), stored, and issued to user departments.
  • Prepare the department’s annual budget with input from subordinate staff and Director approval.
  • Establish an ongoing maintenance/service program for equipment in the department. To provide reliable and safe equipment for the department’s use, and to increase productivity where possible.

Required Qualifications:

  • Bachelor’s degree
  • 5+ years of hands on experience in the materials management supply chain and inventory control of a large educational or hospital organization with the following skills:
    • Logistical/supply chain management skills
    • Supervisory skills
    • Principles of general accounting skills
    • Effective oral and written skills
    • Effective computer skills
    • Effective analytical skills

Preferred Qualifications:


Work Schedule:

Monday to Friday; 8:30 am to 5:00 pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


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