Job Opportunities

Staff Assistant, Rehabilitation Medicine

Apply now Job No: 496214
Local Title: Staff Assistant, Rehabilitation Medicine
Budget Title: Teaching Hospital Staff Assistant II
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Orthopaedic Surgery and Rehabilitation Medicine at SUNY Downstate Health Sciences University is seeking a full-time TH Staff Assistant 2 / Rehab Staff Assistant. Reporting to the Director of Therapy Services, the successful candidate will:

  • Provide administrative support to the staff in the Division of Rehabilitation Medicine.
  • Support patient care clerical and administrative activities, including efficient throughput, while trying to optimize the patient experience across the care continuum.
  • Greet patients arriving to the therapy gym areas.
  • Receive calls, relay information to appropriate parties, and follow-up where necessary and appropriate.
  • Schedule patients and provide reminders to patients and care providers.
  • Compose a variety of letters, memoranda, instructions, emails, and other documents on own initiative, from brief notes, and/or from verbal instruction.
  • Obtain and provide appropriate paperwork to hospital registration and billing departments as needed.
  • Search files, gather facts, and compile a variety of data required for preparation of reports.
  • Assist responses to legal and medical record requests.
  • Input and maintain rehab service data in the Uniform Data Systems (UDS).
  • For relief purposes, may be assigned clerical or secretarial activities of other personnel.
  • Perform other job related duties as assigned and as business need requires.
  • Model the WE CARE values of the organization.

Required Qualifications:

  • Bachelor's Degree;
    • or an Associate's Degree with 2-years of relevant experience in an administrative support capacity.
  • Strong interpersonal communication skills.
  • Excellent written and oral communication skills; adept at multi-tasking.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Preferred Qualifications:


Work Schedule:

Monday to Friday; 8:00am to 4:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


Advertised: Eastern Standard Time
Applications close:

Back to search results Apply now Refer a friend

Job Keyword Search


Work Type



Areas of Interest

Returning Applicant / Existing Applicant: