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Rehab Medicine Residency Program Coordinator

Apply now Job No: 496217
Local Title: Rehab Medicine Residency Program Coordinator
Budget Title: Teaching Hospital Staff Assistant I
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative, Clinical


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Rehabilitation Medicine at SUNY Downstate Health Sciences University is seeking a full-time Residency Program Coordinator / TH Staff Assistant 1. The successful candidate will:

  • Perform division-level administrative support, liaison, office coordination, lead direction, word processing and file maintenance duties (residents, staff and faculty) while working directly under the guidance of the Program Director.
  • Assist in the coordination of activities related to recruitment of new residents.
  • Oversees the following electronics databases -ACGME, NRMP, ERAS, New Innovations and other Graduate Medical Education databases are required.
  • Coordinate the educational functions of the Physical Medicine & Rehabilitation Residency Program, including the timely dissemination of information and documentation, which is necessary for the efficient operation of the training program.
  • Coordinate program director/resident semi-annual and final meetings, ACGME site visit preparation activities, IPRO site visits, and conference and other educational travel arrangements.
  • Prepare and submit educational grants.
  • Coordinate all graduation function and activities.
  • Submit GME documents (payroll rosters, appointment and termination forms etc.) in a timely manner.
  • Assist in the management of IFR accounts.
  • Prepare resident training verifications.
  • Assist in the preparation of daily, weekly, monthly, and annual reports relating to the Graduate Medical Education.
  • Assist in all aspects of the department's Continuing Medical Education activities, such as Grand Rounds.
  • Assist in the administration of the residency program and department operation, such as ensuring adherences to university policies and procedures, ACGME' and DOH guidelines, and regulations.
  • Assist in the development and implementation of daily schedules, monthly calendars, call schedules; and early rotation schedules; and early rotation schedules
  • Schedules and coordinates meetings and conference room use.
  • Order food, reserves space, sends notifications, and takes and distributes meeting minutes.
  • Perform other job related work as assigned and/or as business needs require.
  • Be a team plater and a role model for other staff members.
  • Model the organization's WE CARE values in interactions.

Required Qualifications:

  • College degree required;
    • or, supplemented with two (2) years of relevant work experience, ideally in an academic medicine setting.
  • Strong interpersonal and communication skills.
  • Excellent organizational skills. Able to work independently on concurrent projects and effectively prioritize needs.  

Preferred Qualifications:


Work Schedule:

Monday to Friday; 8:00am to 4:00pm

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


Advertised: Eastern Standard Time
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