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Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
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Job Summary:
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The Department of Medical Education at SUNY Downstate Health Sciences University is seeking a full-time Clinical Experience Coordinator / Senior Staff Assistant.
The primary responsibility of the Clinical Experience Coordinator for undergraduate medical education clinical (UME) experiences will be to oversee the planning, preparation and execution of longitudinal clinical experiences in the College of Medicine. This role includes the recruitment, development and retention of preceptors and oversight of various clinical experiences for medical students throughout the UME curriculum. As the duties are ever evolving, we are seeking someone with expertise in managing their time efficiently and independently, and with strong organizational skills. The coordinator will report to the Administrator and Associate Dean for Clinical Skills.
Key Responsibilities
- Preceptor Recruitment:
- Under the guidance of the Associate Dean for Clinical Skills, develop and coordinate direct outreach to potential preceptors; recruit preceptors for incoming medical students. Create awareness of volunteer opportunities in the extended community. Lead development of materials and presentations to potential preceptors and student placement sites. Vet potential preceptors and visit sites as needed. Complete onboarding of new preceptors through various clinical departments and process faculty appointments.
- Preceptor Development & Retention:
- Coordinate the initiation of new preceptors. Assist in defining standards for preceptor roles. Ensure preceptors are knowledgeable of the course curriculum. Ensure agreements and insurance with off-campus sites remain current. Maintain communication with active preceptors. Coordinate preceptor retention activities (e.g. professional development-CME, recognition awards). Ensure participating preceptors receive promised benefits such as online library access, etc.
- Coordinate CME credit process for participating preceptors with office of CME.
- Preceptor Experience:
- Match students to preceptors and oversee the day to-day activities of the students' experiences.
- Coordinate student onboarding at participating sites by communicating with Medical Education offices at preceptor sites and meet with students to troubleshoot issues and concerns.
- Proctor exams for undergraduate medical students and assist in the planning, organization and delivery of student assessment and logistics.
- Clinical Skills Curriculum Delivery:
- assist with the coordination and implementation of other curricular events including student orientation, transition to clerkship, transition to residency, and faculty development sessions.
- Under the guidance of the Administrator, provide logistical assistance and backup to other Clinical Skills staff throughout all Foundations 1 and 2 clinical skills curricula.
- Monitor completion of Dean's Council for Education action plans by communicating with responsible parties.
- Perform other job related duties as assigned.
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Required Qualifications:
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- Bachelor's Degree in Business Management, Public Administration or related field.
- 3 to 5 years of experience working in an administrative capacity.
- Project Management skills and experience.
- Strong organizational, written and communication skills.
- Precise attention to detail and accuracy; ability to manage multiple projects simultaneously.
- Ability to work independently and proactively.
- Experience using Excel, Outlook, PowerPoint, Qualtrics, Learning Management Systems and web-based applications.
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Executive Order:
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Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
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Equal Employment Opportunity Statement:
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SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu
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