Job Opportunities

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Department of University Police and Public Safety at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will:

• Provide administrative assistance to the department’s senior administration and all units within the department.
• Screen and prioritize incoming calls, assisting callers or redirecting calls as necessary.
• Assist with maintaining calendar of appointments for the Chief of Police.
• Greet visitors; assess requests and resolve or refer to appropriate staff member(s).
• Assist with the preparation and tracking of department requisitions.
• Coordinate and perform a range of staff and/or operational support activities for the department as assigned.
• Assist with the preparation of materials and submission of reports to the Department of Criminal Justice for Department Annual Security Guard Training.
• Sort and distribute mail.
• Maintain effective filing system for all department personnel, including JCAHO files.
• As requested, assist with employment related needs such as personnel transactions, interview scheduling, verification of and maintaining updated licensing records.
• Assist with the daily preparation of bi-weekly employee time sheets.
• Assist with the preparation and submission of bi-weekly employee overtime and meal money reports.
• Assist with the preparation of annual performance programs and evaluation forms.
• Assist University Police Staff with administrative requests.
• Assist with the day to day clerical duties for all units within the University Police Department.
• Assist with all areas of campus parking falling under the University Police Department.
• Maintain the database of all persons assigned to campus parking facilities.
• Assist with maintaining an accurate and updated waiting list for parking assignments, the issuance of parking access fast passes and stickers to parking lot users.
• Assist with managing special parking requests, VIP parking, reserved parking and parking for those with special needs.
• Act as a liaison to students, faculty and staff regarding parking related questions.
• As required, assist in the University Police ID Office.
• Assist with University Police responsibilities at special events, including various orientations.
• Additional duties may be required as necessary.

Required Qualifications:

• Excellent interpersonal, communication and organizational skills. 
• Must be proficient in Microsoft Office Suite. 
• Must be able to handle confidential information with discretion. 
• Experience working with multi-shift employee time sheets and payroll processing.
• Strong attention to detail is a must. 

Preferred Qualifications:

• Prior administrative experience working within a police/security department in an academic or healthcare environment.

Work Schedule:

Monday to Friday; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu