Job Opportunities

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Department of Emergency Medicine at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant / Assistant Residency Coordinator.

The Assistant Residency Coordinator will support the administrative and operational activities of the Emergency Medicine Residency Program. This role will work closely with the Program Coordinator to ensure the smooth functioning of the residency program, assisting with scheduling, documentation, communication, and event planning.

Key Responsibilities:

• Administrative Support:

• Assist in the day-to-day administrative operations of the residency program.
• Assist with all the required ACGME/RRC/GME/hospital maintenance paperwork and data entry.
• Maintain and update resident files, records, and databases.
• Monitor block academic schedule, duty hours, evaluations, procedure log, and scholarly profile of each resident.
• Bi-annual reporting of the milestones to the ACGME.
• Ensure compliance with accreditation requirements and institutional policies.
• Complete the required Annual Program Evaluation for submission to the GMEC.
• Assist with orientation, proctoring in-training services examination, credentialed, and repayment of residents.

• Scheduling:

• Assist in preparing and maintaining resident schedules, including rotations, call schedules, and educational activities.
• Coordinate and schedule meetings, conferences, and other educational events.
• Manage room reservations and logistical arrangements for meetings and events.

• Communication:

• Serve as a point of contact for residents, faculty, and staff regarding residency program-related inquiries.
• Draft and distribute routine communications, newsletters, and announcements to residents and faculty.
• Maintain the residency program’s online presence, including website updates and social media postings.

• Documentation and Reporting:

• Assist in collecting, organizing, and submitting required documentation for accreditation and institutional reviews.
• Prepare and distribute reports, surveys, and evaluations as needed.
• Ensure accurate and timely documentation of resident evaluations, milestones, and progress.

• Event Planning:

• Assist in planning and coordinating residency program events such as orientation, graduation, recruitment, and social activities.
• Manage event logistics, including venue setup, catering, and audiovisual needs.
• Coordinate travel arrangements and reimbursements for residents and faculty attending conferences and off-site events.

• Resident Support:

• Provide administrative support to residents, addressing their needs and concerns.
• Assist residents with credentialing, licensure, and other necessary documentation.
• Facilitate resident wellness initiatives and support services.

Required Qualifications:

• Bachelor’s Degree in a relevant field.
• Previous administrative work experience, preferably in a healthcare or academic setting.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and database management.
• Ability to work independently and as part of a team.
• Strong interpersonal skills and the ability to interact effectively with residents, faculty, and staff.
• Knowledge of accreditation and regulatory requirements for residency programs is a plus.
• Or, an equivalent combination of education, work experience and training as it relates to the above qualifications.

Preferred Qualifications:

Work Schedule:

Variable Days; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu