Job Opportunities

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

MC

Job Summary:

The Department of Human Resources at SUNY Downstate Health Sciences University is seeking a full-time Personnel Assistant / HR Generalist Coordinator. 

The Human Resources Generalist/Coordinator will be responsible for supporting Human Resources function by coordinating and administering activities across the employee life cycle, including records management, compliance, staff development, performance management, offboarding, onboarding, employment transactions, and HR systems support. This role exercises independent judgment, maintains a high level of confidentiality, and contributes to the effective and efficient delivery of HR services within a higher education and healthcare environment.

Duties and Responsibilities Include:

• Maintain accurate and up-to-date employee records in both electronic and physical formats
• Ensure proper filing, retention, and document control in accordance with institutional policies and regulatory requirements
• Process verification of employment letters (VOE), PSLF forms, etc. and/or forward requests to appropriate department for processing
• Process HRIS transactions including hires, transfers, status changes, and separations
• Ensure timely updates to employee records and HR systems
• Generate standard and ad hoc reports to support HR operations and decision-making
• Coordinate employee separation processes, including preparation of exit documentation
• Assist with exit procedures and ensure completion of required paperwork
• Support and coordinate training and development initiatives
• Maintain and monitor records of employee development activities
• Follow-up with stakeholders as needed to ensure probationary reports and/or performance evaluations are completed as needed
• Assist with the license and certification verifications from applicable sights (e.g., NYS Office of Professions), collect relevant supporting documents from employees based on minimum qualifications for employee position, and enter into personnel file and HRIS system as needed
• Track expiring employee licensure by running monthly reports and updating records with current information
• Provide administrative and operational support to the HR team
• Prioritizing and managing workload to meet critical deadlines
• Participating in regulatory, accreditation, and mock surveys (i.e. JCAHO, DOH, CMS, CAP, OMH, EMTALA, ESRD, etc.) if applicable
• Maintaining accuracy and integrity of employee data in HR system of record
• Support other HR staff and may perform specific tasks in the absence of others including fielding/directing HR related questions
• Conducts quality assurance reviews of relevant documents to ensure accuracy, completeness, and compliance (with federal, state, local, and university regulations/guidelines) as applicable
• Ensuring all relevant HR practices and policies are being followed
• Resolve employee and business queries and escalate issues appropriately as needed
• Work to provide excellent customer service to members of the organization at all levels
• Perform accurate and timely completion, delivery, and communication of assignments
• Works on Human Resources Special Projects as needed
• Perform other job duties and responsibilities as required and/or needed

Required Qualifications:

• Associate's Degree
• 1+ year of professional work experience in an administrative role, preferably in higher education or the public sector
• Or a satisfactory equivalent combination of education, training and experience

Preferred Qualifications:

• Experience in a Government Agency, University, and/or Hospital setting
• Certifications or membership in Society for Human Resources Management, American Staffing Association, or similar
• Excellent written and verbal communication skills and emotional intelligence
• Must be detail oriented
• Must have strong analytical and organizational
• Must be able to work independently and work well in a team environment

Work Schedule:

Monday to Friday; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications

• $55,000 to $65,000 Total Annual Salary 

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu