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Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
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Job Summary:
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The Department of Emergency Medicine at SUNY Downstate Health Sciences University is seeking a full-time TH Senior Staff Assistant / Faculty & Staff Coordinator. The successful candidate will:
- Prepare and process department requisitions.
- Assist the Administrator with personnel documentation for HR and Finance.
- Submit and follow up on travel approvals, vouchers, reimbursements, and credit card statements.
- Manage submission of extra-service and hourly vouchers.
- Perform copying, filing, data entry, and follow-up of all assigned tasks.
- Obtain faculty signatures for required documents.
- Communicate incomplete charts to faculty and follow up to ensure completion.
- Coordinate monthly meetings, including preparing agendas and sending invitations and reminders.
- Enter faculty and PA schedules into Amion.
- Support the Administrator with onboarding new hires and re-credentialing faculty.
- Maintain up-to-date faculty personnel information in the Dr. Staff Database.
- Assist in updating the LCME roster and completing faculty evaluations for the College of Medicine (COM).
- Gather and compile data for OPPE evaluations.
- Record attendance at monthly faculty meetings in the database.
- Organize and document minutes for Faculty Meetings, Performance Improvement Meetings, and other meetings as requested.
- Assemble dashboards and reports into slide presentations for monthly Performance Improvement Meetings.
- Coordinate faculty and staff interviews with department leadership and candidates.
- Prepare, submit, and track packages for initial voluntary appointments and renewal of voluntary appointments.
- Schedule meetings as needed, ensuring availability of all participants and timely communication of meeting details.
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Required Qualifications:
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- Bachelor's Degree in Administration, Business or other related field.
- Prior experience in ad administrative role, preferably within a healthcare setting.
- Excellent organizational skills and the ability to prioritize tasks.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite.
- Ability to handle sensitive information with discretion and confidentiality.
- Flexibility to adapt to changing priorities and deadlines.
- Or, a satisfactory equivalent combination of experience, education and training to the above.
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Executive Order:
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Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
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Equal Employment Opportunity Statement:
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SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu
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