Job Opportunities

Registrar, Ambulatory Care Services (Part-Time/Alternating Weekends)

Apply now Job No: 496355
Department: Ambulatory Care - Admin
Local Title: Registrar, Ambulatory Care Services (Part-Time/Alternating Weekends)
Budget Title: Teaching Hospital Staff Assistant II
Work Type: Part Time
Location: Brooklyn, NY
Categories: Administrative, Patient Care


Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:


Job Summary:

The Department of Ambulatory Care Services at SUNY Downstate Health Sciences University is seeking a part-time TH Staff Assistant 2 / Registrar. The successful candidate will be responsible for the following:

Bed Control

  • Process admissions of patients from the Emergency Department, Ambulatory Care Same Day Surgery, and the Recovery Room.
  • Receive transfer for patients leaving or going to the various intensive care units.
  • Inform Nursing/unit clerks of new admissions.

Bed Management Work List/Allscripts Patient Flow

  • Process and input information regarding closed and/or blocked beds (repairs, contact isolation, etc.). 
  • Review Patient Flow to ensure Eagle reflect all patients waiting for beds in the Emergency Department along with pending admissions.
  • Review and complete Admission Work list on Patient Flow to synchronize patient status with Eagle (admissions/discharges/transfers).

Death Certificates and Autopsy Reports

  • Record expirations in expiration log book.
  • Follow up with Physicians on the completion of the Death Certificates and calling of the Department of Health.
  • Insure that physician spoke to the next of kin concerning autopsy.
  • Verify identity of next of kin. 

Other Duties

  • Provide excellent customer service and greet/serve all patients, visitor. Ensure ID badge is always work and is visible by patients and staff.
  • Greet, check in and check out all patients utilizing the EMT/Scheduling and other platforms.
  • Maintain the confidentiality and privacy of all patient medical information.
  • Schedule, Interview, scan, fax and conduct full registration of patients.
  • Conduct reconciliation and cancellation of patient appointments.
  • Demonstrate professionalism when interacting with all support staff, clinical staff, managers, department heads and Executive Leadership.
  • Demonstrate flexibility and work as a team, rotating to the various practices ensuring adequate registration coverage as business need requires.
  • Demonstrate flexibility with shift coverage, to include weekends, evenings, variable days as business need requires.
  • Demonstrate flexibility and work as a supportive team member by performing all other job-related duties as assigned by supervisor/manager/department head as business need requires.

Required Qualifications:

  • High School Diploma.
  • Strong verbal, written, and interpersonal communication skills.
  • Computer proficiency/literacy.

Preferred Qualifications:

  • Bachelor's Degree.
  • 1+ year of hospital-based experience.

Work Schedule:

Saturday and Sunday; 4:00pm to 12:00am (Part-Time/Alternating Weekends)

Salary Grade/Rank:


Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at


Advertised: Eastern Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Job Keyword Search


Work Type



Areas of Interest

Returning Applicant / Existing Applicant: